Service 02 — Voyage Cost & Revenue Accounting
Know the True Economics
of Every Voyage You Run
Detailed financial tracking on a per-voyage basis — freight revenue, bunker costs, port charges, canal fees, and agent commissions — consolidated into a clear profit-and-loss for each completed fixture.
A standalone profit-and-loss for every voyage, without piecing it together yourself
For tramp operators and charter companies, each voyage is its own economic event. The mix of freight revenue, bunker costs, port dues, canal fees, and agent commissions varies substantially from fixture to fixture — and knowing whether a voyage was profitable requires tracking all of it in one place.
This service does exactly that. Each completed voyage produces a structured financial summary covering every cost and revenue line, reconciled against primary documents and ready for management review.
Over time, those voyage P&Ls become a valuable reference — for understanding which routes and fixture types have performed well, and for making more informed commercial decisions.
UNIT
Per Voyage
Each completed fixture produces its own financial summary
OUTPUT
P&L Report
Structured profit-and-loss with full cost and revenue breakdown
SUITED TO
Tramp & Charter
Operators where each voyage has distinct economics
PRICING
$500
USD per completed voyage — no monthly retainer required
Without voyage-level accounting, it's difficult to know which fixtures are actually working for you
Costs and revenues arrive from different directions
Freight revenue comes from charterers. Bunker invoices come from suppliers. Port disbursements come from local agents. Canal fees come from separate accounts. Pulling these together after the fact, per voyage, is time-consuming when there's no structure in place to receive them.
Profitability varies in ways that aren't always obvious
Two voyages on the same route with similar freight rates can produce materially different results depending on bunker consumption, port efficiency, and agent billing. You can't see that without a voyage-by-voyage accounting record.
Management decisions are made on incomplete information
When commercial decisions about route selection, fixture terms, and operator relationships aren't supported by actual voyage financial data, they rely more on intuition than on evidence. That tends to work well in favourable markets and less well when margins tighten.
Reconciliation at year-end becomes a significant task
Without voyage-level records maintained as voyages complete, pulling together accurate financials for year-end, tax purposes, or lender review requires reconstructing a year's worth of voyages from raw documents — which takes considerably more time than maintaining the records voyage by voyage.
What gets tracked, and how the P&L is built
Each voyage financial summary covers the full range of revenue and cost lines relevant to that fixture — nothing assumed, everything traced to primary documents.
01
Freight Revenue Allocation
Freight earnings allocated to the voyage in full — including demurrage and despatch where applicable. Laytime calculations referenced against fixture terms for accurate revenue recognition.
02
Bunker Fuel Expenses
HFO, VLSFO, and MGO purchases allocated to the voyage based on delivery dates, quantity, and price. Bunker adjustment factors reconciled where charter parties include price variation provisions.
03
Port Charges
Port dues, pilotage, towage, mooring, and local disbursements recorded per port call, reconciled against agent disbursement accounts and owner's statements.
04
Canal Fees
Suez, Panama, Kiel, and other canal transit fees recorded against the voyage, including any toll adjustments or supplementary charges arising from measurement surveys.
05
Agent Commissions
Brokers' commissions, address commissions, and port agent fees allocated correctly to the voyage — separated from other operating costs for clear margin visibility.
06
Voyage P&L Summary
All revenue and cost lines consolidated into a single voyage profit-and-loss summary — structured for management review and comparable across voyages for trend analysis.
What happens after each voyage completes
The process is straightforward on your end. Once a voyage finishes, you share the relevant documents — and the P&L comes back to you structured and reconciled.
Voyage Closes
When the voyage completes, you share the relevant fixture documents — the charter party, final freight statements, and disbursement accounts from port agents.
Documents Processed
Bunker invoices, port dues, canal fees, and agent commissions are extracted and allocated to the voyage. Freight revenue is reconciled against the fixture terms.
P&L Compiled
All lines are reconciled and consolidated into a structured voyage profit-and-loss. Any discrepancies in disbursement accounts are flagged before the summary is finalised.
Summary Delivered
The completed voyage P&L is delivered in a consistent format that makes it straightforward to compare across your full voyage history over time.
SERVICE 02
Voyage Cost & Revenue Accounting
Per-voyage financial tracking for tramp shipping operators and charter companies where each voyage has its own distinct economics.
PER-VOYAGE INVESTMENT
$500
USD per completed voyage
This service is charged per completed voyage — so it scales directly with your operational volume. There's no monthly retainer, and no charge for voyages in progress. Payment is triggered when a voyage closes and the documents are shared.
DISCUSS THIS SERVICEWHAT'S INCLUDED
Freight revenue allocation and reconciliation
Bunker fuel expense tracking per delivery
Port charges and disbursement reconciliation
Canal fee allocation (Suez, Panama, and others)
Agent and broker commission recording
Demurrage and despatch calculation where applicable
Consolidated voyage P&L in consistent, comparable format
How each voyage P&L is built to be accurate and usable
The methodology follows the voyage lifecycle — from fixture confirmation through to final settlement. Each cost line is traced to a primary document, not estimated or carried across from a prior voyage. Disbursement accounts are reconciled against statements before being included.
Freight revenue is allocated in accordance with the charter party terms. Where demurrage or despatch is involved, laytime calculations are referenced before the revenue line is finalised.
Because every voyage uses the same structure and format, the accumulated records support comparative analysis over time — which routes performed better, which fixtures had higher-than-expected costs, and how margins have moved across a season or a year.
Document-traced entries
Every cost line is sourced from a primary document — invoice, disbursement account, or fixture statement. Nothing is estimated or assumed.
Charter party reconciliation
Revenue lines are verified against the charter party terms. Deductions, commissions, and laytime calculations are applied correctly before the summary is finalised.
Consistent format across voyages
Each voyage P&L uses the same structure — so comparing voyage two to voyage twelve is straightforward, without reformatting or reinterpretation.
Discrepancy flagging
Where disbursement accounts or agent statements don't reconcile cleanly, discrepancies are flagged to you before the summary is delivered — rather than resolved with assumptions.
OUR COMMITMENT
Getting started is low-commitment, and the format is consistent from the first voyage
No retainer to start
The per-voyage structure means there's no upfront commitment. You can begin with a single voyage and continue from there.
Consistent format from day one
The first voyage P&L uses the same structure as every subsequent one — so comparisons are meaningful from the beginning.
Initial conversation at no charge
We discuss your operations and how the service fits your situation before anything is agreed. No obligation involved.
How the first voyage gets processed
The process from enquiry to first delivered P&L is designed to be direct. Here's what to expect.
STEP 01
Send an enquiry
Reach out via the contact form with a brief description of your operation — vessel type, typical trade routes, and approximate voyage frequency.
STEP 02
Introductory call
We confirm the scope, agree on the document workflow, and clarify the format your voyage P&Ls will take.
STEP 03
First voyage submitted
You share the fixture documents for the first completed voyage. Charter party, freight statements, port disbursements, bunker invoices.
STEP 04
P&L delivered
The reconciled voyage profit-and-loss is returned to you in the agreed format. The process repeats for each subsequent voyage.
Ready to see the economics of each voyage clearly?
If you've been estimating voyage profitability or piecing it together after the fact, this service gives you a reliable structure. Use the contact form to start a conversation.
START A CONVERSATIONExplore other Fennmark services
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